School Council Meeting Minutes

Agenda:
Welcome
Introductions
Acceptance of Minutes
Land Acknowledgement
Fundraising Survey
Treasurer Report
Principal Report
Teacher Report
Elections
Future Meeting Dates
Voting Members Present (Past): Candice, Sanjay, Aaron, Rashed, Mihaela, Sukhminder, Meetu,
Ana, Liat, John, Natalie, Pouneh, Rashed, Shereen,
Voting Members (New Council): Candice, Sanjay, Aaron, Mihaela, Sukh, Meetu, Ana, Liat,
John, Natalie, Shereen, Gouri, Tarek, Jun, Pedro, Kelvin, Anusha, Stacy, Sim, Jessica, Julie, Amy,
Noor
Regrets (Past Council):
BJ, Penny, Tanja, Arpit, Lori, Nikita
6:08 Called to order by Candice and round the table introductions
6:02 Land Acknowledgment by Christine
Previous meeting notes were voted on and approved.
Parent Council Survey Results (Candice)
● Pizza was very popular. Most people would order again
● Most respondents did not order subs
● Movie night was a great success - parents loved it and would attend again
● Fun fair got a mix of reviews from not enough games and disliked the wristbands to people
who loved the event and the wristbands
● Parents like what we spent money on last year
● Candice to share results of survey

Treasurer Report (Rashed)
● See attached report for breakdown
● Pizza and sub programs were very successful
● Community events were largely well received
● Rashed listed the items spent (see report)
● $6,100 was carried forward to this year
● Net Proceeds from fundraisers is $23,293. Council contributions is $5675
● Bank Balance $75,625
Principal Report/Election Process (Kelly):
● 27 people self-nominated for 2026/2027 council which tells us that parents care and are
engaged with the school
● Code of Conduct Overview - understand the role of council and that it is an advisory body
● New By-laws to be presented at next meeting. They will highlite the mandate of council
● Four meetings per year
● Require a chair and treasurer
● Election process will be done virtually this year. Everyone will vote electronically and it will
be automatically updated
● Everyone introduce themselves so we know who we are voting for
● 2 secretaries named - Pedro and Jessica
● 25 voting members at large although those that are not in attendance today will not be
made voting members
● We will need a quorum at each meeting for voting. Reminder that attendance at every
meeting is important
● New by-law recommendation is that if you miss two of the four meetings, you will
automatically be dismissed from council
● There is a potential for hybrid meetings
Teacher Report (Julie Slade) 7:10pm
● As we get back into school there is lots of collaboration and community building
happening
● This years motto is “Care, Create, Connect”
● We are cleaning up the gardens
● Library has been in use since week 2
● There are outdoor learning classes
● STEM is in full effect
● Cross Country - we have 400 kids participating
● Orange Shirt Day was last week
● Terry Fox run/walk is on Wednesday (apples were delivered today)

● There are already 5 music ensembles
● Volleyball has started
● Basketball is starting
● The teachers will eventually be asking for 30 additional
chromebooks. John to await updated forecast from tech teachers
Election Results 7:23pm
● Chair - Candice
● Co-Chair - Sanjay
● Treasurer - John Ye
● Secretary - Pedro & Jessica
● Pic Rep - Gouri & Noor
Vote Re: Fun Fair
Candice brought a motion for $500 to put the deposit down on inflatables for Fun Fair. Motion
passed.
Meeting adjourned 7:45 pm
Future Meeting Dates: December 7, 2026, February 1, 2027, April 5, 2027 and June 7, 2027
Fun Fair: June 3, 2027