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School Council

West Oak Public School Council Meeting Minutes

Monday May 4, 2026, 6:30 pm – 7:30 pm

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Instructions to School Council: Please review and bold your name if you approve these minutes

Attendees (3 staff, 7 members, 0 guests)

Maria Solomon-Dias (Principal)

David Valentine (Vice-Principal)

Lindsay Clarke (Teacher Rep)

Vivek Kansal (Chair)

Sarah Reid (Treasurer)

Inderpreet Parmar (PIC)

Bethy Brink

Sarah Teal

Nichole Smith



Regrets

Kate Kuok

Hayah Sangay

 

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Action items are highlighted in yellow below. Approved items are in red.

 

  1. Welcome - Vivek

    • Meeting started at 6:30 PM. 

 

  1. Treasurer Report – Sarah Reid

    • TV was purchased for the foyer at a cost of $5200

    • Tricycles for Kindergarten have been purchased, one Taxi Tricylce is on backorder

    • $8000 has been spent on Bus Subsidy with an additional $8500 expected before the end of the year. Amount spent per class varies between $200 and $900.

    • Hero Burger Term 3 is expected to bring in $4500. Total for the year is expected to be $11,600.

Council committed $3000 for digital cameras, but do not have sufficient funds. Cameras are to be funded out of pizza money.

Council has not raised enough funds to cover all expenses. 

  1. School Updates 

    • Principal Update:

      • School has received a Recognition Award for being supportive of supply teachers

      • 2026/27 School Registration:

  • 594 students have registered, down 50 students from current school year

  • 33 out of 72 Grade 1s have registered for French Immersion

  • 53 JK students have registered

  • Two new staff have been hired for next year

  • Class Building will begin in June

  • Suspension Data

    • 11 Suspensions for this school year

  • 6 for physical aggression

  • 5 for hurtful language

  • Numbers do not include in-school suspensions.

  • The budget started at $88,610. Current balance is $18,724.

  • Grade 7/8 Tech Team received Bronze at Ontario Skills Competition.

 

  • Vice Principal Report 

    • West Oak is part of a pilot project for ball strikes to the head. 

      • The school has a high frequency of ball strikes to the head for both children and staff. 

      • Looking at addressing the black top in different ways, example zone off the basketball nets.

      • Onboarding and Training to try and refine practices and keep everyone safe. 

      • Soccer balls are not to be used on black top

    • The bus subsidy makes a big difference in the cost of field trips for families. Consider other ideas to raise money for council such as:

      • Kindergarten Bike Race for Admin

      • Basketball Tournament or Volleyball Game

    • Staff has made the decision that student entry will change for next school year. Students will remain outside and come in when the second bell rings. More details to come to families. 

 

  • Teacher Update – Lindsay 

    • Sports:

      • Senior Track and Field – May 21

      • Junior Relay and Track and Field – May 14 and June 17

      • Flag Rugby Tournaments – June 4 and June 11

    • Field Trips

      • Grade 4 – Mountsberg

      • Grade 5/6/7 – Forge FC Soccer Match

      • Grade 3 – Crawford Lake

      • Band – Wonderland

      • Grade 7/8 – Ship of Tolerance

      • Grade 8 – Blue Mountain and Glow Zone

    • Walk and Wheel Wednesdays for all of May, encouraging families to walk and bike to school. 

 

  1. Council Discussion

    • The board sent out new admin procedures and policies. Maria to send link, please review and provide feedback. 

 

  1. New Business/Parent Questions

    • Graduation

      • Help is required for graduation, typically grade 7 families are asked to support but open to all families. A google form will be sent to ask for volunteers. 

      • A significant parent donation was made. A large portion is being used to cover grade decorations and food.

    • Teacher Appreciation:

      • Samosas will be dropped off on June 8.

    • Open House:

      • Open House is planned for October 8. Council will again plan a BBQ with proceeds used to provide dinner for staff. 

      • Would also like to offer snacks for purchase (ice cream bars, chocolate bars, chips, etc). 

      • Potential to also sell corn. 

        • Vivek will look into M&M Meets to provide BBQ

        • Sarah to look into vendors for corn. 

    • Wolf Pack Jam

      • This fundraiser is making less each year. Need to find a way to make it more interesting to students and build excitement.

      • Potentially use a different vendor than Professor Jams. 

      • Suggested having a prize for most funds raised, such as:

        • Allowed to chew gum

        • Principal for the day

      • Bethy to send DJ Contacts. 

      • Date for Wolf Pack Jam has not been chosen. 



  1. Meeting adjourned – 7:30 PM

 

School Council Meeting Dates:

 

Resources of Interest

⮚ For any council related matters please feel free to reach out to us at WestOakChair@hdsb.ca

⮚ Halton District School Board www.hdsb.ca. Click on the Parents & Community tab to go to School Council

information.

⮚ Parent Involvement Advisory Board (Province) www.edu.gov.on.ca/