Community Planning and Partnerships

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The Halton District School Board is looking to partner with community organizations to share existing and proposed Board facilities through the Community Planning and Partnerships (CPP) process. This is part of our commitment to work with community partners to build a strong, vibrant and sustainable public education system benefitting the Board, its students and the wider community.

What are Community Planning and Partnerships?

The Ministry of Education released a new Community Planning and Partnerships Guidelines on March 26, 2015 to encourage school boards to regularly share planning information with community partners, and to share Board facilities. The intent of the Guideline is to, reduce facility operating costs; improve services and support for students; strengthen community relationships; maximize the use of public infrastructure; and, provide foundation for improved service delivery for communities.

In response to the Ministry Guidelines, Halton District School Board Trustees approved a new Community Planning and Partnerships Community Planning and Partnerships (CPP) Policy at the Board Meeting on October 21, 2015. This policy directs the Board to identify possible facility partnership opportunities and to share these opportunities with parties listed in the Board's CPP Notification List as well as to the broader public.

Partnership Process and Annual CPP Meeting

During the spring of each year, the Board releases a Long Term Accommodation Plan (LTAP). This plan forecasts where new schools or additions may be needed, schools that will remain well-utilized, open and operating schools with unused space and schools that may be candidates for a Program and Accommodation Review.

A Community Planning and Partnerships (CPP) meeting is held annually to present suitable facility partnership opportunities to community organizations and the public. Notifications regarding the meeting are sent to community organizations listed in the Notification List and the general public. We request potential partners to provide relevant planning information at the CPP Meeting, such as population projections, growth plans, community needs, land use and green space/park requirements.

For 2016, the CPP meeting was held on June 22, 2016. At this meeting, partners were provided with an introduction to the 2015/2016 Long Term Accommodation Plan, details of schools deemed eligible for facility partnerships and any supplementary CPP information. The presentation and notes from the meeting are also provided.

For a full list of potential facility partnership opportunities, see the map below or the List of Available Partnerships in Additional Resources.

If you would like to be added to the Notification List, contact the Planning department.

If you would like more details regarding facilities and rental information, contact Facility Services.

Expression of Interest

We request community partners to read the Community Planning and Partnerships Policy for more information regarding the partnership process, partner selection criteria, partnership agreements and cost recovery. A summary can also be found in the June 22, 2016 CPP Meeting PowerPoint presentation.

Expressions of interest in co-build opportunities can be sent directly to the Director of Education.

To express interest in sharing unused space in open and operating schools, you must complete and submit an Expression of Interest form. Instructions on submission are indicated on the form.

Cost Recovery Approach

The Board will not assume additional costs to support facility partnerships. Facilities will be managed on a cost recovery basis, and fees charged to partners will be designed to cover operations and capital costs. Partners will be responsible for renovations to make the space suitable for their use.

For co-building, partners will be required to pay and finance their share of construction costs, including a proportional share for joint-use or common space. For joint ownership structures, partners will be required to pay for the proportionate share of the value of land.