Community Planning and Partnerships

Home/Our Board/Departments/Planning/Community Planning and Partnerships/

The Halton District School Board is looking to partner with community organizations to share existing and proposed Board facilities through the Community Planning and Partnerships (CPP) process. This is part of our commitment to work with community partners to build a strong, vibrant and sustainable public education system benefitting the Board, its students and the wider community. The Board Report (21069) was presented on November 6, 2019 Board meeting. Regarding moving forward with the CPP process.

What are Community Planning and Partnerships?

The Ministry of Education released a new Community Planning and Partnerships Guidelines on March 26, 2015 to encourage school boards to regularly share planning information with community partners, and to share Board facilities. The intent of the Guideline is to, reduce facility operating costs; improve services and support for students; strengthen community relationships; maximize the use of public infrastructure; and, provide foundation for improved service delivery for communities.

In response to the Ministry Guidelines, Halton District School Board Trustees approved a new Community Planning and Partnerships Community Planning and Partnerships (CPP) Policy at the Board Meeting on October 21, 2015. This policy directs the Board to identify possible facility partnership opportunities and to share these opportunities with parties listed in the Board's CPP Notification List as well as to the broader public.

If you would like to be added to the Notification List, contact the Planning department.

Partnership Process and Annual CPP Meeting

During the spring of each year, the Board releases a Long Term Accommodation Plan (LTAP). This plan forecasts where new schools or additions may be needed, schools that will remain well-utilized, open and operating schools with unused space and schools that may be candidates for a Program and Accommodation Review.

The Community Planning and Partnerships (CPP) meeting is planned to be held during the May 19, 2021 Boad Meeting. Planning staff will present suitable facility partnership opportunities to community organizations and the public. Notifications regarding the meeting are sent to community organizations listed in the Notification List and the general public. We request potential partners to provide relevant planning information at the CPP Meeting, such as population projections, growth plans, community needs, land use and green space/park requirements.

2021 Community Planning & Partnership Meeting

The 2021 meeting will take place at 7:00 pm on May 19, 2021 virtually, through the Halton District School Board live streamed Board Meeting. If a project is of interest, staff is available to meet virtually with interested partners to discuss the potential projects. To set up a meeting, please contact the Planning department. The presentation will be made available in the Board package on May 14, 2021, in the Board agenda package.

Staff are available to meet with interested partners on an individual basis. To set up a meeting, please contact the Planning department.

For a full list of potential facility partnership opportunities, see the map below or the List of Available Partnerships in Additional Resources. Please note that all partnership in existing spaces will not be available until 2022 due to COVID space restrictions.

If you would like more details regarding facilities and rental information, contact Facility Services.

Expression of Interest

We request community partners to read the Community Planning and Partnerships Policy for more information regarding the partnership process, partner selection criteria, partnership agreements and cost recovery.

Expressions of interest in co-build opportunities can be sent directly to the Director of Education.

To express interest in sharing unused space in open and operating schools, you must complete and submit an Expression of Interest form. Instructions on submission are indicated on the form.

Cost Recovery Approach

The Board will not assume additional costs to support facility partnerships. Facilities will be managed on a cost recovery basis, and fees charged to partners will be designed to cover operations and capital costs. Partners will be responsible for renovations to make the space suitable for their use.

For co-building, partners will be required to pay and finance their share of construction costs, including a proportional share for joint-use or common space. For joint ownership structures, partners will be required to pay for the proportionate share of the value of land.